Notice is hereby given that an Annual General Meeting (AGM) of the Ngāti Whātua Ōrākei Trust for the year ended 30 June 2020 will be held as described below:
Te rā: Rātapu 29 Whiringa-ā-Rangi, 2020 | Sunday 29 November, 2020
Te wā tīmata: 10:30am
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Ki hea: Zoom AND Ōrākei Marae, 59b Kitemoana Street, Ōrākei (Provided there is no COVID-19 related limit on the number of people gathering in one place.)
**Notice of AGM, Proxy form and online voting details have been posted already. To attend the AGM via Zoom, you will need to register first. If you are yet to receive your AGM pack, please make contact with Election Services as soon as possible. Election Services are the independent electoral services we have contracted to manage the AGM voting process.
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1. Karakia / Mihi
3. Minutes of Ngāti Whātua Ōrākei Trust AGM held on 24 November 2019
4. Chairpersons Report
5. Chief Executive Officer’s Report
6. Financial Report
7. Annual Plan – for noting
8. Resolutions for approval:
8.1 Minutes – That the minutes of the Annual General Meeting held 24 November, 2019 be accepted as a true record of the meeting, and any amendments duly recorded.
8.2 Financial Statements – That the duly audited Consolidated Financial Statements of the Trust and Controlled Entities for the year ended 30 June 2020 be received.
8.3 Remuneration – That the AGM confirm an increase in fees for Elected Representatives to $45,000 to be paid to each Elected Representative per annum with an increase in the additional fee payable to the Chair of $45,000 and Deputy Chair, $20,000 be approved
8.4 Remuneration – That the AGM confirm the existing fees of $35,000 to be paid to each Elected Representative per annum with an additional fee payable to the Chair of $35,000 and to the Deputy Chair of $15,000 be approved.
Lunch will be served in the wharekai at 12:30pm (provided there is no COVID-19 restrictions). If necessary, the AGM business will resume after lunch.
Complete the voting document that is included in your AGM pack (received in the post) and post it to the Chief Returning Officer using the pre-paid envelope provided. Postal voting closes on Tuesday, 24 November 2020, however completed voting documents will be accepted up until 27 November 2020, provided they are postmarked on or before Tuesday 24 November 2020.
Vote online by following the instructions on the voting document that is included in your AGM pack. Online voting closes 12 noon on Sunday, 29 November 2020.
Provided there is no COVID-19 related limit on the number of people gathering in one place on the day of the Annual General Meeting, complete the voting document that is included in the AGM pack and put the completed voting document in the ballot box at the Annual General Meeting. Ballot box voting at the Annual General Meeting closes at 12 noon on Sunday, 29 November 2020.
If you cannot attend the AGM and are unable to vote either by the postal or online voting methods, please complete and return the 2020 AGM proxy voting form. Proxy voting forms must be returned by 10.30am on Friday, 27 November 2020.